![]() They offer better security, take up less storage space, and improve workflows between colleagues and clients. Also, aside from its set of standard commenting tools, PhantomPDF lacks the collaboration tools that Acrobat X offers you can’t set up a check-in/check-out workflow for PDFs and you can’t collate reviewers’ comments (you must review them sequentially, within the document).PDF documents are essential for digitally minded organization. For example, with those two products, you can search documents for words or phrases and automatically redact them in one swoop but PhantomPDF requires you to mark elements for redaction manually. It works adequately, though it’s not nearly as sophisticated as Acrobat’s or even as Nuance PDF Converter 7 Enterprise’s. Redaction, another new feature in the Business Edition of version 5, takes place in the main app, not the Advanced Editor. Unfortunately, having to figure out which application you’re supposed to use can be needlessly confusing. You use the main application to convert documents, add comments, create bookmarks, and form fields. The Advanced Editor, which comes only with the Business Edition of the software, allows you to edit text, images, graphics, and other PDF elements. PhantomPDF 5.0 Business is actually two applications: Foxit PhantomPDF and Foxit PhantomPDF Advanced Editor. The new version of PhantomPDF allows you to fill out XML Form Architecture (XFA) forms, so data you enter into an already-created XFA PDF will generate the proper XML data behind the scenes. Because PhantomPDF, in contrast, requires that you generate fields one at a time, I would avoid using it for all but the simplest of forms. Acrobat X can analyze a document and automatically generate many of the fields required in the document, with pretty good accuracy, aligning them all correctly and thereby greatly speeding up the whole process. Some forms may have hundreds of fields, and each field may require a few custom settings. One of the most onerous tasks associated with PDFs involves creating forms containing fields for people to type information into. In practical terms, that change means that you can find a Foxit PDF menu and associated icons in your Office toolbars, so you won’t have to use the longer print routine normally associated with PDF creators. One new feature in PhantomPDF 5.0 Business is its ability to convert documents from within Microsoft Word, Excel, or PowerPoint. In my tests, Acrobat would have received a B+ for its conversions, and PhantomPDF would have received a C. Both applications converted Word and Excel documents to PDF with excellent accuracy, but PhantomPDF’s conversions of HTML documents weren’t as good as Acrobat’s. It contained many smaller formatting errors, too. Among the shortcomings of the PhantomPDF’s effort were a failure to include many images that the original user manual contained, and production of the manual’s first page as at A4 size (8.27 by 11.69 inches), instead of at standard letter size (8.5 by 11 inches). ![]() ![]() On the other hand, Acrobat X performed the conversion of this document and most others far more accurately than did PhantomPDF.
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